With this blog post I’d like to introduce my colleague and soon-to-be bona-fide business partner Miller Montague.  Miller is a law librarian with a strong IT background and e-discovery knowledge base.

If you have questions about e-discovery solutions and risk management for your own business let us know. (Constance)

Guidance Software, Inc.

Encase eDiscovery v.4:

Encase is considered the industry standard for e-discovery software, especially when it comes to in-house solutions. They have a great reputation and offer some interesting pricing structures. With version 4 Encase eDiscovery is trying to act as a complete, end-to-end, automated EnCase eDiscovery solution that allows you to search, identify, cull, collect, and process electronically stored information (ESI) across the enterprise and then export the ESI to the attorney review platform of your choice. It suggests that it will:

• Reduce your EnCase eDiscovery costs by up to 90%

• Search and collect ESI across the enterprise from a central location from workstations, laptops, file servers, user shares, other data repositories, and removable storage media without having to take the target machines offline

•Cull at the point of collection and collect only potentially relevant documents

• Ensure a complete collection and chain-of-custody with the extensive reporting feature

• Rely upon the globally recognized best practice solution for electronic discovery and EnCase® software’s unparalleled record in court

One of the key features of version 4 is that you can now perform analysis and first-pass review capabilities at any stage of the eDiscovery process, such as during collection, post collection, or during and after processing. By allowing users to perform analysis and first pass at any point, Guidance gives organizations an opportunity to fine tune search expressions and run test queries.  Results are viewed in a web-based first-pass linear review tool that is easy for non-technical lawyers and litigation support staff to use.  This ECA (Early Case Assessment) feature coupled with its unique pre-collection analytics capability enables organizations to rapidly understand case facts, better prepare for “meet and confer” conferences, negotiate keywords with opponents, and perform first-pass review in-house to reduce data sets prior to outside attorney review, thereby increasing speed and reducing cost.

Another feature is that is web based so attorneys and staff can test keywords, view data and tag documents from any workstation or laptop. It has standard features such as Legal Hold, which allows organizations to maintain a complete chain of custody from the moment the duty to preserve documents occurs, through the eDiscovery phases of search, identification, collection, preservation, processing and exporting documents into load file format for review. EnCase eDiscovery’s Email Processor automates the capabilities of Enterprise Search and Collection for live messaging servers, static PSTs and NSFs, and individual MSG files. All collected and processed data is placed in single case database which is a court-validated digital container called an EnCase Logical Evidence file (LEF).

EnCase eDiscovery can also be purchased through the Pay-Per-Use Program. This enables organizations to take full control of the eDiscovery process by offering an in-house software solution on a per case, per custodian basis. So, clients will only pay for the data that is searched, collected, processed and output for upload.

Another nice feature is that EnCase eDiscovery can performed without disruption to end users or the need to bring servers off line.  It can be run over multiple workstations thus reducing the load on a server and the network was a whole.

Key Observations:

  • EnCase is scalable for organizations and litigation matters of various sizes.
  • Flexible pricing options exists
  • Web Based
  • Extensive Training available

Alternative Solutions include:

Case Central: http://www.casecentral.com –This product is well known an has a  good reputation. They have been moving into the field of cloud eDiscovery, but still have a strong line of products for traditional eDiscovery and in-house solutions, including ECA.

Access Data: http://www.accessdata.com – Sometimes know as the “Poor man’s EnCase” – Still looks to be a solid solution. It has all the bells and whistle of Encase and some suggest it is better at handling and processing email. It has ECA, Regulator Hold, Collection and Preservation, Processing and Duplication, and Analysis and Review features.  It is also web-based.

Kroll OnTrack: http://www.krollontrack.com – Kroll is a well-known eDiscovery solutions provider. Features include an early case assessment tool, Ontrack Advanceview, which helps you streamline e-discovery by providing a window into your case data prior to data processing and review. It allows users to control  transparency by determining filtering parameters, confirm custodians and validate processing decisions with statistical sampling and analytic reports.

Written by Miller Montague

Post not sponsored.